Job offer: {empty Company}

Summary
Manpower is seeking to recruit an Office and Front Office Administrator to join their client's team. This position is the primary point of contact for visitors and callers, ensuring a positive first impression. This role involves managing front office duties and general administrative tasks, maintaining the smooth functioning of the office, and contributing to a productive and organised work environment.

Key Responsibilities:

1. Front Office & General Administration:

• Greet and welcome visitors, directing them to the appropriate person or office.
• Handle incoming and outgoing calls, relay messages, and provide accurate information to callers.
• Manage front desk and carry out daily administrative activities. Provide timely responses to inquiries and requests.
• Maintain organised office documents and files
• Maintain a professional and tidy work environment throughout the office.
• Process orders, manage stock levels, and support sales activities by upselling and cross-selling products.
• Communicate important customer feedback and maintain a positive customer experience.
• Additionally, assist with any other administrative tasks as directed by the line manager or designated person.

2. Team Collaboration & Professional Development:

• Collaborate with colleagues to identify and implement efficient administrative practices.

• Participate in training sessions and professional development programs as directed by the company.

__________________________________________________

Required Qualifications & Experience:

• Competent in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• At least one year of experience in an administrative role.
• Basic knowledge of Maltese and English languages.

Required Skills & Attributes:

• Communication: Ability to communicate effectively with a diverse range of stakeholders and build positive relationships.
• Customer Focus: Commitment to understanding and meeting customer needs.
• Attention to Detail: Meticulous in maintaining accurate documents and records.
• Organisational Planning & Time Management: Capable of prioritising workloads and managing time efficiently.
• Professionalism: Demonstrates a presentable and professional demeanour in all interactions, with strong ethics and integrity.

Company Culture Fit:

• Embrace and uphold the company's values, mission, policies, and procedures.
• Demonstrate a proactive and solution-oriented approach to challenges.
• Strive for continuous improvement and innovation in practice.